TempStars Office Preparation Guide: Preparation isn't just a courtesy — it's a strategy.

📋 BEFORE THE SHIFT
■ Confirm the shift with your temp via TempStars Messages In-App
■ Prepare login credentials (practice management, charting, x-ray software) 
■ Test every login — don't wait until morning! 
■ Print or prepare your practice-specific cheat sheet 
■ Review the schedule and patient needs 
■ Notify your team that a temp will be joining 
■ Assign a team member to welcome and orient the temp

👋 ON THE DAY OF THE SHIFT:

Morning Of:
■ Set up workspace — clean, organized, proper lighting 
■ Test software logins one more time 
■ Stock PPE in multiple sizes (gloves, masks, goggles, jackets) 
■ Verify instruments are clean, sharp, and with sufficient rotation sets 
■ Check equipment functionality (chairs, lights, sterilization) 
■ Accommodate left/right-handed setup if needed 
■ Prepare welcome materials

At Arrival:
■ Greet warmly by name — they are expected and valued 
■ Provide office tour (bathroom, break room, supplies, sterilization) 
■ Introduce to every team member they'll work with 
■ Include in the morning team huddle 
■ Review the cheat sheet together 
■ Show them their workspace and supplies 
■ Provide login credentials 
■ Clarify day's expectations, schedule, and patient types 
■ Discuss break arrangements and lunch plans

During Shift:
■ Check in periodically — not just when something goes wrong 
■ Be available and approachable for questions 
■ Offer constructive feedback professionally and kindly 
■ Integrate temp into the team — never isolate them

After Shift:
■ Approve invoice promptly via the TempStars app OR make sure all necessary information for payment is collected if paying by cheque, direct deposit, EFT, payroll, etc. 
■ Mark as Favourite if you had a positive experience 
■ Rate the temp (clinical skills, professionalism, communication, time management)

Example Cheat Sheet — What to Include: 
• X-ray protocols — settings, positioning preferences 
• Charting guidelines — office-specific notation and abbreviations 
• Office services — procedures offered and relevant details 
• Team contacts — who to ask for what, emergency contacts 
• Sterilization protocols — your specific workflow 
• Patient communication preferences

💡 PRO TIP FOR SUCCESS

• Keep this guide accessible! Print and laminate this sheet for your front desk or sterilization area, or save it in a shared digital folder. Having these preparation steps ready before you need temporary coverage reduces confusion and creates smoother experiences for everyone.

• Bonus Strategy: Send key office details to TempStars support (help@tempstars.com) to share with temps in advance - preparation makes all the difference!

Use the PDF below to print and save a copy of this guide!

Thank you for supporting positive and professional experiences for your entire team!

Questions? Contact us at help@tempstars.com • TempStars - Dental staffing done right